Registration

Prices are in euros | 22% VAT is included in the fees.

(*) Early Bird registration deadline: June 15, 2025, at 11:59 PM (CEST).

Online registration will close on September 4, 2025, at 11:59 PM (CEST).

Payment

The registration fees are owed upon registration and are payable within 7 days following submission of the online registration (but not later than September 4th, 2025). After filling in the online registration form, registrants will be able to select the preferred method of payment by credit card or bank transfer. Registration is considered completed after full payment is received.

Credit Card (Visa, Mastercard, Maestro, JBC) – secure payment through your Congress account.

Bank Transfer to the Congress Secretariat bank account (Payments by bank transfer can only be accepted until September 1st, 2025):

Account name: LAAN S.a.s.
Bank name: Banca di Credito Cooperativo Agrobresciano
Bank Address: Via Salgari, 7, 25125 Brescia (Italy)
IBAN: IT60T0857511200000000706732
SWIFT code: ICRAITRRFZ0

Invoicing to Institutions/Organizations (including Italian Public Administration – PA)

Invoices are normally issued in the name of the individual participant within 15 days following the date of registration.

If you need the invoice to be issued to a private institution or organization, please select “Company / Business Client” under the “Client Tax Status” section in the registration form, and make sure to enter the name of the organization, the VAT number, and the SDI code (or PEC address).

INVOICING TO AN ITALIAN PUBLIC ADMINISTRATION (PA)

If you need the invoice to be issued to a public institution or university (PA) please select “Italian Public Administration (PA)” under the “Client Tax Status” section in the registration form, and make sure to enter the name of the organization.

⚠️ IMPORTANT ⚠️

To receive the invoice, the administrative office of the Public Administration (PA) must send an email to the congress secretariat at secretariat@sinsmeeting.com within 3 days from the registration date, providing an official order form (buono d’ordine) including full billing information, any applicable VAT exemption (with reference to the relevant Article), and the indication of the split payment regime, if applicable.

In case the invoice is issued to an Italian Public Administration (PA), the registration fee must be paid directly by the public administration to which the invoice is addressed, even if the participant is affiliated with that institution. Credit card payments or bank transfers from personal accounts are not allowed. Please ensure that bank transfer is selected as the payment method during online registration.

On Site Registration

Online registration will be available until September 4th, 2025, at 11:59 PM (CEST). After this deadline, participants will still be able to register on site throughout the entire duration of the Congress, during the opening hours of the registration desk. Please note that a processing fee will be added to the regular registration rates for all on-site registrations.

Cancellation and Substitution Policy

Refunds of registration fees will be granted for cancellations received before July 10th, 2025. A processing fee of €50 (plus 22% VAT) will be retained. No refunds will be issued for cancellations received after this date.

Substitutions of registered participants will be accepted until September 1st, 2025. Please note that no refund will be provided in the case of a substitution that results in a downgrade from the Over 35 category to the Under 35 category (for both SINS members and non-members). In the case of an upgrade from the Under 35 to the Over 35 category, the fee difference must be paid.

All cancellation or substitution requests must be submitted in writing via email to the Organizing Secretariat at secretariat@sinsmeeting.com.

Please note that for substitutions, the updating of participant names in printed congress materials (such as the final program) is not guaranteed.

Accessibility Notice

We are committed to ensuring that all participants at the SINS 2025 Congress feel welcome, safe, and supported.

Please note that, due to its historical nature, Teatro Verdi in Pisa has certain architectural constraints that may limit access to some areas of the venue. While every effort will be made to accommodate all attendees, the structure of the building may present challenges for individuals with reduced mobility or other specific needs.

Participants requiring assistance or with particular accessibility requests (e.g., wheelchair access, personal assistance, adapted seating) are kindly encouraged to contact the Organizing Secretariat as early as possible at secretariat@sinsmeeting.com. This will allow us to evaluate individual needs and make the necessary arrangements to ensure an inclusive experience for all.

We thank you for your understanding and cooperation.

If you have any questions or would like more information about accessibility at the Congress, please do not hesitate to reach out.

Dietary Requirements

We are committed to accommodating participants with specific dietary needs. During the registration process, you will be able to indicate any special dietary requirements. The most common options include:

• Gluten-free
• Lactose-free
• Vegetarian
• Vegan

Please ensure that this information is provided at the time of registration so that appropriate arrangements can be made. If you have any questions or additional dietary concerns, feel free to contact the Organizing Secretariat at secretariat@sinsmeeting.com.

Video & Photography Consent

Please note that photography and/or video recording will take place during SINS 2025.

By registering for the Congress, you give your consent to be photographed and/or filmed by the official photographer, SINS, and LAAN (our Professional Congress Organizing Secretariat). The images and recordings may be used worldwide, in any and all media formats — including but not limited to printed publications, presentations, promotional materials, and online content — either in their original form or edited.