Guidelines for Speakers
The following guidelines apply to all speakers, including those participating in Symposia and Oral Communication Sessions. Please read the instructions carefully to ensure smooth coordination and timely delivery of all presentations.
To ensure visual consistency across all sessions, speakers are strongly encouraged to use the official Congress PowerPoint template when preparing their presentations. The template can be downloaded from the link below.
Slide Center
All presentations must be submitted through the Slide Center, located opposite the Secretariat Desk at Teatro Verdi. The Slide Centre will be open during all official Congress hours, and technical staff will be available to assist you throughout the event.
Please note: personal laptops cannot be used for presentations under any circumstances.
Windows and Mac workstations will be available at the Slide Centre for last-minute adjustments or conversions. Presenters are strongly encouraged to test their presentation files at the Slide Centre in advance.
Uploading Presentations
Presentations must be uploaded at the Slide Center via USB flash drive or portable hard drive.
Upon arrival, hand your USB device to the technician, who will upload your file to the conference room network.
Please complete this procedure at least 4 hours before your session begins.
*** Uploading files directly in the conference rooms is not permitted. ***
After uploading, you may preview and test your presentation at the Slide Center with technical support if needed.
Presentation Format & Slide Preparation
Presentations must be in PowerPoint format (.ppt or .pptx).
Files in other formats (e.g., PDF, Keynote) must be converted to PowerPoint prior to uploading.
Screen resolution: projectors operate in Full HD 1920×1080 (16:9). Presentations in 4:3 format are accepted but not recommended.
Maximum file size: 1 GB, including embedded videos.
Supported image formats: GIF, JPG, PNG, TIFF. Other formats may be accepted if compatible with PowerPoint.
Font usage: please use standard fonts available in Windows 10/11 and Office 2016/2019/2021. If non-standard fonts are used, save them in the same folder as your presentation and provide them to the Slide Centre technicians.
Text layout: slides must be easily readable from a distance.
Important File Management Tips
- Save all video/audio/image files in the same folder as the presentation, even if embedded, to facilitate file handling and conversion if necessary.
- Hyperlinks are allowed but will not function during the presentation as the PCs in the rooms are not connected to the internet.
Using Video Files in Presentations
You may include video clips in your presentation. However, please ensure compatibility in advance.
Only video files compatible with Windows-based systems will be supported. The following video codecs are recognized:
- Supported formats: MPG4, MPEG2 (DVD), DV, MPEG, DivX (3–6), XVID, WMV, Cinepak.
- Supported containers: AVI and MOV are acceptable only if they use compatible internal codecs such as DivX, Xvid, WMV, H264, or MPG.
- Unsupported internal formats within AVI or MOV files include: AVCHD, Theora, Sorenson, FFmpegX, iSquint, Avidemux, and others.
Before Your Session
Arrive at your assigned room at least 5 minutes before the session begins.
Meet the Session Chairs to confirm the order of presentations and receive any final instructions.
Time allocations are as follows:
Symposium Speakers
- 18 minutes for the presentation
- 2 minutes for Q&A
Oral Communication Speakers
- 8 minutes for the presentation
- 2 minutes for Q&A
During the Session
Speakers are expected to strictly respect the allotted time to ensure the session runs smoothly and remains on schedule.
A countdown timer will be visible on the presentation monitor, and a gong will sound when your time is up. Session Chairs will notify you as you approach the end of your time and may intervene if necessary.
Be ready to answer 1–2 brief questions during the Q&A segment that follows your talk.